Five aspects of making project successful

5 min read

Project management is what makes a business successful. Projects can be different: whether it is the launch of a product on the market in a “short time” or the introduction of a new management system in a company without stopping the business - but the approaches in efficiency and management are similar.

Let’s consider 5 aspects of project management. They will help make your projects more efficient and your business profitable.

1. Choose an approach to project management

Now the most famous of the approaches is Waterfall and Agile (SCRUM, Kanban). The fashion for SCRUM is gaining momentum, and many rush to use it everywhere. But this is fundamentally wrong. Each of these approaches has its pros and cons. As a hammer is used to hammer nails, not screws, so each approach is useful for “its own nails”.

There are different ways to define approaches for your projects. As a definition algorithm, you can use the answers to the following questions:

  • Are the objectives of the project clearly defined or vague?
  • Technologies are clear or can change many times?
  • The customer has decided on the requirements or he wants to start as early as possible and be determined along the way?
  • How many changes may occur during the project?

If goals and technologies are clear, the customer has decided on the requirements, and the number of changes is insignificant, then using Waterfall is most justified.

Assume another situation. At the start of the project, we have a large area of ​​uncertainty, the customer is ready to be actively engaged in the project, due to the lack of clear requirements, many changes are planned, and we need to start "yesterday." In this case, it is better to use the Agile family of approaches (SCRUM or Kanban).

2. Outline project goals and define success criteria.

First, you need to understand where we want to go and how to achieve our goal. What will be the goal of the project, and how can we understand that the project is successful? Success criteria can be very diverse. It all depends on what is important for the customer and how he determines the success of the project.

If you want the work to go as smoothly as possible, and in the end everyone was happy with the result, then you need to prepare seriously in advance. Do not leave any point of your project in mind - write everything down on paper, arrange everything so that everyone can understand how the work will proceed and what it will ultimately result in.

You will need to create certain marks that can be attributed to intermediate and final success in order to be guided by them. In addition, you will need to create both internal and client marks, since in any case you will have to work with your client. And it is better to show him the process of working on a project than to demonstrate the inappropriate final result and completely redo the entire project.

3. Form a team

Now it is clear what to do. But it is unlikely that you will be able to do everything by yourself, so you need to assemble a team.

Who do you need? It depends on the specifics of the project.

The team may be small. But there should be enough participants so that there is an opportunity to have time for everything and to distribute to everyone their areas of responsibility. Let to the each aspect of the project will be assigned a person who is the best in understanding of a particular field of activity. Also, before you start the project, make sure that each team member understands his responsibilities and what is required of him.

It is also important to keep track of how much each of the participants are “burning eyes” while working on the project. The brighter is the brilliance, the more effective is the team. A high level of motivation is directly related to the success of the project.

4. Organize communication

“Burning eyes” alone are not enough. Therefore, it is necessary to determine how participants will interact with each other.
For example:

  • once a week - on Monday - the whole team gathers at 9 am and within 2 hours plans tasks for the week;
  • every day the team meets in the morning for 15 minutes to discuss the current status and the problems that have arisen;
  • emergency telephone calls are used.

It should be remembered:

  • Communication is effective when the right information is received by the right audience from the right person in the right place in the right way.

5. Organize monitoring and control

No matter how perfectly we planned the project, everything can change in time. Our plans lose relevance, require adjustments or re-planning over time. In addition, there are constantly events that can affect the project.

If each of these events occurs, it is important to understand what to do next and how critical the event itself is. But the main thing is to realize in time that something is going wrong.

Therefore, the team must know the deadlines of their tasks and report on sudden changes. And the project manager is obliged to understand the entire project plan and constantly check with him. And if something goes wrong - to assemble a team and work on changing the plan of action.

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